Operations Coordinator Job Opportunity
ProgressNow is hiring an Operations Coordinator to join its national operations team in a full-time, fully remote position. The role is designed for an organized and detail-oriented nonprofit professional who can manage financial administration, human resources, compliance, events, travel, and day-to-day organizational operations.
The position offers a starting salary of $55,000 per year and can be performed remotely from anywhere in the United States, although candidates must be able to work within the Eastern or Central time zones.
About ProgressNow
ProgressNow describes itself as a communications and digital nerve center for the progressive movement. Its network works across state hubs to support electoral and policy victories through data-driven practices, digital content, communications coordination, and strategic organizing. The organization’s national operations team includes expertise in communications, organizing, technology, research, and data analysis.
The Operations Coordinator will help ensure that the organization’s administrative, financial, human resources, compliance, and logistical systems operate efficiently.
Key Responsibilities
The successful candidate will provide logistical support for events, conferences, external meetings, and the organization’s annual staff retreat. The position will also assist with grant compliance and reporting.
A significant part of the role involves financial and administrative responsibilities. The Operations Coordinator will own the payroll process, including working with the professional employment organization, managing cost-sharing allocations, and retaining relevant documentation. The role will also support month-end close calculations involving staff hours, program and operational expenditures, and credit card expenses.
Additional duties include managing accounts payable and receivable through Bill.com, arranging staff travel and accommodation, administering organizational credit cards, reconciling monthly credit card activity, and maintaining organizational records.
The position also involves vendor and contract administration, including maintaining contracts for vendors, leases, and regranting arrangements and supporting annual 1099 filings.
Human Resources and Compliance Duties
The Operations Coordinator will handle generalist human resources functions for national staff. These responsibilities include supporting job postings, maintaining employee files, administering timesheets, coordinating onboarding and offboarding, updating the employee handbook when necessary, communicating staff wellness information, and tracking professional development.
The successful candidate will also maintain the organization’s compliance calendar, including registrations, renewals, and filing deadlines.
Qualifications and Skills
ProgressNow is seeking candidates with two to three years of nonprofit operations experience and basic knowledge of 501(c)(3) and 501(c)(4) compliance.
Applicants should have working knowledge of QuickBooks, accounting software, and generally accepted accounting practices. Strong attention to detail, confidentiality, organization, time management, communication, and interpersonal skills are important for success in the position.
The ideal candidate should also be comfortable working independently in a 100% remote environment and demonstrate curiosity and eagerness to learn. ProgressNow additionally seeks applicants who are committed to racial equity, diversity, and social justice.
Salary, Remote Work and Benefits
The Operations Coordinator position is full-time and fully remote, with approximately 15% travel. Expected travel includes one annual staff retreat and two ProgressNow conferences. The position can be performed from anywhere in the United States, with an associated location in Washington, DC.
The starting salary is $55,000 per year. Benefits include unlimited vacation, eight paid holidays, an annual office closure between Christmas and New Year’s Day, employer-paid health, vision, and dental insurance, a 401(k) plan with a 3% employer match, and an annual professional development stipend.
How to Apply
ProgressNow encourages applicants from a wide range of backgrounds to apply, even if they do not meet every qualification listed. The organization states that it is committed to building an equitable, inclusive, and diverse workplace.
Interested candidates should review the full vacancy and submit their application through the employer’s application portal.
Apply for the ProgressNow Operations Coordinator position:
https://app.trinethire.com/companies/242386-progressnow/jobs/122945-operations-coordinator
For nonprofit professionals with experience in administration, finance, HR coordination, compliance, and remote operations, this opportunity provides a chance to contribute to a mission-driven organization while earning $55,000 annually with comprehensive benefits and a fully remote work arrangement.
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Disclaimer: Remote Job Opportunities (RJO) is not the organization offering this opportunity. For any inquiries, please contact the responsible organization directly. Please do not send your applications to RJO, as we are unable to process them. Due to the high volume of emails we receive daily, we may not be able to respond to all inquiries. Thank you for your understanding.
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