Oxfam Hiring Facilities and Office Administration Assistant – Apply by August 5, 2026

Oxfam International is seeking a dedicated and experienced professional for the position of Facilities and Office Administration Assistant. This opportunity is ideal for candidates with strong administrative, facilities management, procurement, and office coordination experience who want to support the operations of a leading global humanitarian organization.

Applications close on 5 August 2026.

About Oxfam International

Oxfam is a global organization working to tackle poverty, inequality, and humanitarian challenges around the world.

Through its programmes and partnerships, Oxfam supports communities by promoting social justice, protecting human rights, responding to crises, and creating lasting solutions for vulnerable populations.

The Facilities and Office Administration Assistant will contribute to ensuring that Oxfam offices operate efficiently, safely, and professionally while providing essential support to staff, visitors, and partners.

Overview of the Facilities and Office Administration Assistant Role

The Facilities and Office Administration Assistant provides essential administrative and operational support to ensure smooth daily office functions.

The role combines:

• Office administration.
• Facilities coordination.
• Procurement support.
• Asset management.
• Travel logistics.
• Health and safety compliance.
• Front office services.

The successful candidate will help maintain a professional workplace environment where staff can effectively deliver Oxfam’s humanitarian and development programmes.

Key Responsibilities

Office Administration Support

The role will support daily administrative operations and ensure efficient office services.

Responsibilities include:

• Managing reception services.
• Welcoming and assisting visitors.
• Handling incoming calls and correspondence.
• Coordinating office deliveries and mail.
• Maintaining administrative records.
• Supporting general office coordination.

The position will serve as an important point of contact for staff, visitors, and external stakeholders.

Facilities Management and Workplace Support

The Facilities and Office Administration Assistant will help maintain a safe and functional working environment.

Key duties include:

• Supporting office maintenance activities.
• Coordinating facility-related services.
• Monitoring workplace requirements.
• Assisting with office arrangements.
• Supporting health and safety compliance.

The role ensures that office facilities remain suitable for staff operations.

Procurement and Asset Management

The position will provide support for procurement processes and office resources.

Responsibilities include:

• Assisting with procurement activities.
• Supporting supplier coordination.
• Managing office assets and equipment records.
• Ensuring resources are properly maintained.
• Supporting inventory management.

Strong organizational skills will be important for maintaining accurate records and efficient processes.

Reception and Visitor Management

A major responsibility of the role is ensuring professional front office services.

The assistant will:

• Welcome and direct visitors.
• Manage meeting room bookings.
• Maintain visitor logs.
• Support office security procedures.
• Ensure visitors receive a positive first impression.

This role represents Oxfam’s commitment to professionalism, efficiency, and inclusivity.

Travel and Logistics Coordination

The position will also support staff movement and office logistics.

Responsibilities may include:

• Coordinating travel arrangements.
• Supporting logistics planning.
• Assisting with administrative preparations for meetings and events.
• Ensuring smooth coordination of office activities.

Required Experience and Skills

Oxfam is seeking candidates with experience in administration, facilities support, or office management.

Applicants should have:

• 5–9 years of relevant professional experience.
• Strong administrative and organizational skills.
• Experience supporting office operations.
• Ability to manage multiple priorities.
• Good communication skills.
• Attention to detail.
• Ability to work with different teams and stakeholders.

Experience in humanitarian, nonprofit, or international organizations would be an advantage.

Why Join Oxfam?

This role provides an opportunity to contribute behind the scenes to humanitarian work that improves lives around the world.

Benefits of joining Oxfam include:

• Working with a respected international organization.
• Supporting impactful humanitarian programmes.
• Collaborating with diverse global teams.
• Building experience in international administration and operations.
• Contributing to a professional and mission-driven workplace.

Position Details

Organization: Oxfam International
Position: Facilities and Office Administration Assistant
Sector: Administration/Finance
Experience Level: 5–9 years
Application Deadline: 5 August 2026

Candidates with strong administrative, facilities, and coordination skills are encouraged to apply for this opportunity to support Oxfam’s global operations and humanitarian mission.

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Disclaimer: Remote Job Opportunities (RJO) is not the organization offering this opportunity. For any inquiries, please contact the responsible organization directly. Please do not send your applications to RJO, as we are unable to process them. Due to the high volume of  emails we receive daily, we may not be able to respond to all inquiries. Thank you for your understanding.