Grant Operations & Compliance Coordinator (USD $65,000–$75,000) at NEO Philanthropy

The Grant Operations & Compliance Coordinator position at NEO Philanthropy offers an exciting opportunity for early-career professionals interested in nonprofit operations, grants management, and social justice work. This full-time, remote role is ideal for individuals who are highly organized, systems-oriented, and eager to contribute to large-scale philanthropic initiatives that drive meaningful impact.

About NEO Philanthropy

Founded in 1983 as Public Interest Projects, NEO Philanthropy is a New York-based public charity and a national leader in innovative philanthropic solutions. The organization plays a vital role in advancing social justice by supporting collaborative grant-making funds, fiscal sponsorships, and capacity-building initiatives.

NEO works across a range of cause areas, including:

• Civic engagement
• Philanthropy and grant-making
• Social justice advocacy
• Nonprofit capacity building

Through its work, NEO partners with diverse organizations and stakeholders to manage funds, strengthen nonprofit infrastructure, and promote equitable change.Role Overview

The Grant Operations & Compliance Coordinator is part of the Infrastructure Department, specifically within the Grant Operations & Compliance (GO&C) team. Reporting to the Assistant Director of GO&C, this role supports both incoming and outgoing grant processes across the organization.

The position requires close collaboration with multiple departments, including:

• Salesforce operations
• Legal and compliance teams
• Program and partnership teams
• Strategic and operational units

This role is highly collaborative and demands strong interpersonal skills, as well as the ability to manage workflows across different teams and systems.

Key Responsibilities

The coordinator plays a central role in maintaining efficient and compliant grant-making processes. Responsibilities are divided into two main areas:

Grants Management and Operations

• Coordinate and manage organizational proposal materials
• Ensure all documents are accurate, current, and well-organized
• Respond to funder inquiries in collaboration with internal teams
• Manage communications through the grants inbox
• Support the development and maintenance of grant templates in Salesforce
• Assist with compliance training in partnership with legal and operations teams
• Conduct due diligence reviews for higher-risk grants
• Perform spot checks on lower-risk grants to ensure compliance
• Upload and organize compliance documents within Salesforce systems

Systems and Infrastructure

• Become a power user of Salesforce and related tools such as DocuSign, Apsona, and Form Assembly
• Participate in Salesforce-related initiatives and improvements
• Optimize workflows to enhance grant-making efficiency
• Support the development and documentation of policies and procedures
• Troubleshoot system issues and improve integrations

These responsibilities require both technical proficiency and a strong understanding of grant-making processes.

Required Qualifications

The ideal candidate for this role will possess a combination of technical skills, organizational ability, and a passion for nonprofit work. Key qualifications include:

• 1–2 years of experience in grants management or a related field
• Knowledge of grant processes, compliance, and financial considerations
• Experience with grant management systems (GMS)
• Familiarity with Salesforce (strongly preferred)
• Strong program management and organizational skills
• Excellent written and verbal communication abilities
• Ability to collaborate effectively across diverse teams
• Problem-solving, negotiation, and conflict resolution skills
• Capacity to manage multiple priorities and meet deadlines

A Bachelor’s degree is strongly preferred but not strictly required.

Work Environment and Benefits

This role offers a flexible remote work environment, with opportunities for both independence and collaboration. While the position is primarily remote, occasional in-person meetings (approximately 4–5 times per year) may be required.

Key benefits include:

• Competitive salary ranging from $65,000 to $75,000 annually
• Comprehensive health coverage, including medical, dental, and vision insurance
• Life and long-term disability insurance
• Pet insurance and flexible spending accounts (FSA)
• 401(k) retirement plan
• Generous paid time off (PTO)
• Employee Assistance Program (EAP)
• Support for remote office setup
• Annual professional development funding

Employees are also expected to be available during core working hours (10 a.m. – 4 p.m. EST) to ensure effective collaboration.

Application Process

Interested candidates must submit a complete application, including:

• A resume
• A cover letter
• Salary or pay requirements

Applications must be submitted through the official application portal by the stated deadline. Only shortlisted candidates will be contacted for further steps, and phone inquiries are not accepted.

Why This Role Stands Out

The Grant Operations & Compliance Coordinator role at NEO Philanthropy stands out as a strong entry point into the nonprofit and philanthropic sector. It offers hands-on experience with grant-making systems, compliance processes, and cross-functional collaboration.

For individuals passionate about social justice and interested in building a career in nonprofit operations, this role provides both professional growth and the opportunity to contribute to impactful, large-scale initiatives.

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