Human Resources & Operations Associate at HERA seeks a Candidate | Apply by 12 June 2026

HERA, a fast-growing global nonprofit working at the intersection of climate resilience and gender equality, is recruiting a Human Resources & Operations Associate to support its expanding international workforce. The role is fully remote within the United States and focuses on strengthening internal systems that enable the organization’s mission to protect women’s health, income, and dignity in extreme heat environments.

Established in 2023, HERA operates across eight countries, including Sierra Leone, Pakistan, Ghana, Liberia, Thailand, India, Kenya, and the United States. The organization has rapidly scaled its programming, raising over $20 million in its first two years. As it expands, HERA is investing in operational capacity to ensure its global team remains coordinated, compliant, and effectively supported.

Organizational Mission and Context

HERA is founded on the urgent need to address the disproportionate impact of extreme heat on women and marginalized communities. Climate change has intensified heat exposure globally, affecting livelihoods, health outcomes, and economic stability. Women, particularly those working in informal or outdoor labor sectors, are disproportionately affected due to structural inequalities and limited access to adaptive resources.

The organization’s work is guided by three core pillars:

• Act Now & Innovate: Designing and testing women-centered heat resilience interventions before, during, and after extreme heat events
• Replicate Success: Scaling effective interventions across geographies to maximize impact
• Build the Field: Strengthening global capacity and coordination around extreme heat resilience

These pillars reflect HERA’s dual focus on immediate impact and long-term systems change in climate adaptation and gender equity.

Role Overview: Human Resources & Operations Associate

The Human Resources & Operations Associate plays a central role in ensuring the smooth functioning of HERA’s global workforce systems. The position supports HR administration, employee lifecycle coordination, internal operations, and cross-team communication. It is designed for a highly organized professional who enjoys building structure, improving systems, and supporting people in a mission-driven environment.

The role reports to the Director of Operations & Reporting and works closely with the Finance & Administration team, external HR service providers, and global operational partners. These include Professional Employer Organization (PEO) and Employer of Record (EOR) systems, IT vendors, recruitment partners, and compliance stakeholders.

Key Responsibilities Across HR and Operations

The Human Resources & Operations Associate is responsible for supporting both human resources coordination and broader organizational operations. The work is divided across three main functional areas.

Human Resources Coordination and Employee Lifecycle Support

In this area, the role focuses on ensuring smooth HR processes across a distributed global workforce. Responsibilities include:

• Coordinating onboarding and offboarding for domestic and international employees
• Managing employee documentation, contracts, and personnel records
• Supporting payroll coordination, benefits administration, and compliance tracking
• Serving as a liaison with PEO and EOR service providers
• Assisting with recruitment logistics, including scheduling interviews and communication with candidates
• Maintaining staff directories, organizational charts, and HR tracking systems
• Ensuring HR policies and onboarding materials remain updated and accessible

This function ensures consistency and compliance across multiple jurisdictions and employment structures.

Operational and Administrative Coordination

The second area of responsibility focuses on internal coordination and organizational efficiency. The associate supports daily operational needs across teams and functions, including:

• Scheduling meetings, coordinating calendars, and managing follow-up actions
• Supporting vendor communication and external service coordination
• Assisting with travel logistics and organizational planning needs
• Strengthening internal communication flows between departments
• Documenting workflows and contributing to process improvements

This function ensures that teams remain aligned and that operational tasks are completed efficiently across time zones.

Systems, Data Management, and Process Improvement

The third area of responsibility involves maintaining and improving internal systems and operational infrastructure. Key tasks include:

• Maintaining HR databases, trackers, and internal documentation systems
• Supporting IT coordination for onboarding, equipment setup, and system access
• Ensuring accurate recordkeeping across HR and operations platforms
• Identifying opportunities for process improvement and efficiency gains
• Supporting the development of scalable systems for organizational growth

This area is essential for maintaining data integrity and operational consistency across a rapidly scaling organization.

Candidate Profile and Required Skills

The ideal candidate for this role is a detail-oriented, highly organized professional with experience in human resources or operations support. They are comfortable working in remote, cross-cultural environments and managing multiple priorities simultaneously.

Key qualifications include:

• 2–5 years of experience in HR, operations, administration, or related fields
• Experience supporting onboarding and employee lifecycle processes
• Strong organizational and multitasking skills
• Excellent written and verbal communication abilities
• Ability to work independently in a remote environment
• High level of discretion when handling sensitive information
• Proficiency in Microsoft 365, Excel, Teams, and related tools

Preferred experience includes familiarity with PEO/EOR systems, international workforce coordination, and exposure to nonprofit or global development environments. A strong commitment to gender equity and climate resilience is considered an important alignment factor.

Compensation and Work Environment

The position offers a minimum salary of $65,000 annually, with variation depending on experience and location. The role is fully remote within the United States and is embedded in a global, mission-driven organizational culture.

Working at HERA provides exposure to:

• International climate adaptation programming
• Gender-focused resilience initiatives
• Cross-border HR and operational systems
• Rapid organizational scaling in a nonprofit environment

The work environment is dynamic, requiring adaptability, initiative, and strong coordination skills across global teams.

Application Process

Applicants are required to submit a resume and a tailored cover letter outlining relevant experience and interest in the role. Applications are reviewed on a rolling basis through the designated recruitment partner.

Given the competitive nature of the role, early applications are encouraged. Only candidates selected for further consideration will be contacted.

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