Join Women’s Legal Service Victoria as an Office Administrator | Earn $83,229 AUD Annually

Women’s Legal Service Victoria (Women’s Legal) is seeking an Office Administrator to join its team in Melbourne, Australia. This full-time hybrid opportunity is ideal for experienced administrative professionals who want to contribute to a purpose-driven organization supporting women and non-binary people affected by family violence and systemic inequality.

The role offers a salary of $83,229 AUD per year, plus benefits including salary packaging, additional leave, and flexible hybrid working arrangements.

About Women’s Legal Service Victoria

Women’s Legal Service Victoria is a specialist feminist community legal organization that has supported women’s rights and access to justice for more than 40 years.

The organization works to help women and non-binary people live free from:

• Family violence.
• Discrimination.
• Legal and social barriers.

Women’s Legal provides:

• High-quality legal services.
• Support for victim-survivors of family violence.
• Professional education and capacity building.
• Advocacy for gender equality and improved laws and policies.

The organization is committed to creating a safer and more equitable society through legal support and systemic change.

Position Overview: Office Administrator

The Office Administrator will provide high-level administrative support to ensure smooth daily operations across the organization.

Working as part of the collaborative Office Administration team, the successful candidate will support:

• Client scheduling.
• Office systems.
• Finance processes.
• Facilities management.
• Staff coordination.
• Administrative operations.

This role is important in enabling Women’s Legal to continue delivering impactful legal services and advocacy.

Key Responsibilities

Administration and Office Coordination

The Office Administrator will:

• Manage client appointments using Acuity scheduling and Outlook calendars.
• Maintain accurate administrative records.
• Support office systems and processes.
• Assist with general administrative tasks across departments.
• Coordinate shared office spaces and resources.

Data Management and Legal Administration

Responsibilities include:

• Entering information into Action Step legal practice software.
• Updating CLASS legal data management systems.
• Maintaining accurate records.
• Supporting legal service administration processes.

Finance and Operational Support

The role will involve:

• Processing invoices.
• Supporting grant-related claims.
• Managing trust account transactions.
• Assisting with procurement of office supplies and equipment.

Team and Staff Support

The successful candidate will also:

• Support monthly lawyer roster preparation.
• Book barristers and locums.
• Respond to reception overflow calls.
• Assist teams with operational requirements.

Candidate Requirements

Women’s Legal is seeking a proactive and organized administrator with:

• At least 2–3 years of office administration experience.
• Experience working in reception and administrative environments.
• Strong knowledge of Microsoft Office Suite.
• Excellent attention to detail.
• Ability to manage competing priorities.
• Strong communication and interpersonal skills.
• Professional customer service abilities.

The ideal candidate should be:

• Flexible and adaptable.
• Self-managed and proactive.
• Comfortable working in a changing environment.
• Able to handle sensitive conversations with professionalism and care.

Preferred Experience

Candidates with experience in the following areas will be highly regarded:

• Legal administration.
• Community services.
• Supporting women and non-binary people experiencing family violence.
• Nonprofit or social justice organizations.

Salary and Benefits

The position offers:

Salary: $83,229 AUD annually
Employment type: Full-time contract
Duration: 6-month maximum term

Benefits include:

• NFP salary packaging benefits.
• Up to $15,900 AUD tax-free salary benefits annually.
• Additional meals and entertainment benefits.
• 5 weeks annual leave.
• Extra paid leave between Christmas and New Year.
• Flexible hybrid working arrangements.
• Professional development opportunities.
• Paid cultural, parental, reproductive health, and gender affirmation leave.
• Employee Assistance Program (EAP).
• Mental health support benefits.

Work Arrangement

Position details:

• Location: Melbourne CBD, Victoria, Australia
• Work model: Hybrid
• Start date: Immediate
• Employment type: Full-time contract

The hybrid model supports flexibility while maintaining collaboration with the wider team.

Why Join Women’s Legal Service Victoria?

This opportunity allows professionals to use their administrative skills to support meaningful social impact.

Employees become part of an inclusive workplace committed to:

• Gender equality.
• Access to justice.
• Safety and dignity for vulnerable communities.
• Diversity and inclusion.

Women’s Legal values the contributions of people from diverse backgrounds and encourages applications from women and non-binary people, including those with lived experience of discrimination, disability, family violence, migration experiences, and culturally diverse backgrounds.

Application Information

Interested candidates should submit:

• A resume.
• A cover letter explaining their suitability for the role and alignment with Women’s Legal values.

Applications are reviewed on a rolling basis.

Professionals with strong administrative experience who are passionate about social justice and supporting community-focused services are encouraged to apply for the Office Administrator position at Women’s Legal Service Victoria.

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Disclaimer: Remote Job Opportunities (RJO) is not the organization offering this opportunity. For any inquiries, please contact the responsible organization directly. Please do not send your applications to RJO, as we are unable to process them. Due to the high volume of  emails we receive daily, we may not be able to respond to all inquiries. Thank you for your understanding.