The Head of Operations role at Earthly Institute is a senior leadership position focused on building, structuring, and scaling the internal systems of a fast-growing global climate and sustainability organization. The role is fully remote and involves coordinating a distributed international team working across multiple time zones.
Earthly Institute is a climate-focused organization that translates environmental science into accessible global content and mobilizes large audiences for climate action. With a rapidly expanding reach of over 140 million people monthly, the organization is seeking operational leadership to support its next stage of growth.
Role Summary and Purpose
The Head of Operations will act as a central coordination and systems leader within the organization. This includes overseeing day-to-day operations, improving internal workflows, and ensuring alignment across teams working in content, partnerships, and strategy.
The role is designed for someone who can balance hands-on execution with strategic oversight, helping transform a fast-moving, mission-driven startup into a more structured and scalable organization.
Key responsibilities include:
- Designing and managing organizational operations systems
- Supporting financial oversight and resource allocation
- Strengthening team coordination and internal culture
- Managing contracts, governance, and board processes
- Ensuring clarity, accountability, and execution across teams
Core Responsibilities Explained
Operations Strategy and Coordination
The role places strong emphasis on operational clarity and execution across a distributed team.
Key duties include:
- Building scalable workflows and internal systems
- Coordinating tools, platforms, and communication systems
- Supporting OKR (Objectives and Key Results) frameworks
- Ensuring alignment across global time zones
- Maintaining balance between structure and creativity
This function represents the largest portion of the role, focusing on making the organization more efficient without restricting innovation.
Financial Management and Planning
A significant part of the role involves financial oversight and planning.
Responsibilities include:
- Budget tracking and financial forecasting
- Supporting resource allocation decisions
- Working with external finance professionals (e.g., bookkeepers or virtual CFOs)
- Ensuring long-term financial sustainability
This ensures that rapid growth is supported by responsible financial systems.
People, Culture, and Team Development
The Head of Operations also plays a key role in shaping organizational culture.
Responsibilities include:
- Supporting hiring processes and team expansion
- Improving remote team collaboration and communication
- Strengthening accountability and motivation across teams
- Enhancing meeting structures and internal coordination
The focus is on building a strong, aligned, and values-driven remote team culture.
Contracts, Governance, and Board Support
Additional responsibilities include organizational governance and compliance support:
- Managing contract processes and negotiations
- Supporting board meeting preparation and administration
- Ensuring governance structures remain functional as the organization scales
Ideal Candidate Profile
The role is designed for experienced operational leaders with a strong background in scaling early-stage organizations.
Essential requirements include:
- Experience in leadership roles in small, fast-growing organizations (5+ people scale-up experience)
- Strong financial management and forecasting experience
- Background in remote team leadership
- Ability to work closely with founders in fast-moving environments
- Strong systems thinking and organizational design capability
- High emotional intelligence and communication skills
- Strong understanding of digital tools and workflows
- Fluency in English
Preferred Experience
Additional desirable experience includes:
- Work in climate, sustainability, or environmental sectors
- Experience in fundraising or donor relations
- Background in digital education or content organizations
- Experience in partnership building and strategic networking
- Familiarity with social media-driven organizations
- Knowledge of climate science or systems change
Working Conditions and Benefits
The position offers flexible, remote working arrangements with a globally distributed team.
Key benefits include:
- Flexible working hours with results-based expectations
- Remote-first international work environment
- Opportunity to shape operational structure and strategy
- Participation in a high-impact climate communication organization
- Exposure to global partners and environmental initiatives
- Role evolution as the organization scales
The organization emphasizes a culture of openness, collaboration, and adaptability, while acknowledging that remote work requires strong self-discipline and communication.
Application Process
Applicants are required to submit their application via email and include:
- A CV
- A cover letter explaining motivation and fit
- Responses to specific application questions and short tasks
The application process includes scenario-based questions designed to assess:
- Operational thinking
- Prioritization skills
- Problem-solving ability
- Experience managing ambiguity
Applications are reviewed on a rolling basis, with a final deadline in early May 2026.
Final Summary
The Head of Operations role at Earthly Institute is a senior, high-impact position focused on building structure, financial oversight, and coordination systems within a rapidly scaling climate organization. It is best suited for experienced operational leaders who are comfortable working in fast-paced, ambiguous, and globally distributed environments.
The role combines strategy, systems design, financial planning, and people leadership, making it central to the organization’s ability to scale its global climate impact.
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Disclaimer: Remote Job Opportunities (RJO) is not the hiring organization. For any inquiries, please contact the responsible organization directly. Please do not send your applications to RJO, as we are unable to process them. Due to the high volume of emails we receive daily, we may not be able to respond to all inquiries. Thank you for your understanding
