Senior Executive Assistant & HR Coordination: Remote Leadership Support Opportunity with Nature Positive Initiative|Apply before 31 Aug 2026

Experienced executive assistants and administration professionals with a background in supporting senior leaders can apply for a remote opportunity with the Nature Positive Initiative (NPI). The organisation is seeking a Senior Executive Assistant and HR Coordination professional to provide high-level executive support to the Executive Chair while also coordinating important human resources and Secretariat administration functions.

The position is remote, with salary and benefits determined according to the successful applicant’s location. Candidates must have a valid work permit in their country of residence, with applicants based in Europe preferred. Applications close on 31 August 2026.

About the Nature Positive Initiative

The Nature Positive Initiative works to help address the global loss of biodiversity and ecosystems. Its goal is to foster alignment and collaboration among organisations working toward a nature-positive future and the objective of halting and reversing nature loss by 2030.

The initiative brings together major environmental organisations, sustainable business platforms, research institutions, standards organisations, Indigenous knowledge representatives, and local government agencies.

The successful candidate will therefore work in an international environment involving a diverse network of organisations and stakeholders.

What Does the Senior Executive Assistant Role Involve?

This is considerably more than a traditional administrative position. The Senior Executive Assistant will provide sophisticated executive support to the Executive Chair while serving as an important coordination point between the Executive Chair, Executive Director, NPI team, partners, and external stakeholders.

The successful candidate will be expected to anticipate priorities, manage competing demands, exercise sound judgement, and ensure that the Executive Chair is properly prepared for meetings and engagements.

Key responsibilities include:

• Managing the Executive Chair’s calendar and forward planning.
• Coordinating meetings with internal and external stakeholders.
• Preparing agendas and meeting documentation.
• Arranging travel and accommodation.
• Preparing briefing materials for meetings and events.
• Processing travel and expense-related expenditure.
• Screening enquiries, emails, and correspondence.
• Coordinating with NPI team members to support executive priorities.
• Managing relationships with vendors, consultants, and suppliers.
• Maintaining sophisticated electronic filing systems.
• Managing relevant mailing lists and CRM information.
• Supporting major NPI events, conferences, and meetings.

This requires a professional who can work independently while maintaining close communication with senior leadership.

HR Coordination Responsibilities

An important feature of this opportunity is its human resources coordination component.

The Senior Executive Assistant will support the NPI Secretariat’s HR activities in collaboration with the Executive Chair, Executive Director, Rockefeller Philanthropy Advisors (RPA), and relevant Safeguard teams.

Responsibilities include coordinating annual performance appraisal processes and supporting Cost of Living Adjustments in collaboration with RPA.

The successful candidate will also manage consultancy staff contracts, including drafting, administration, monitoring, and ensuring compliance with contractual and organisational requirements.

This combination of executive assistance and HR coordination makes the role particularly suitable for professionals with broad administrative and people-management experience.

Qualifications and Experience Required

Applicants should have a secretarial or administration diploma from a commercial college or another relevant qualification.

The position requires substantial senior-level experience, with candidates expected to have approximately 8–10 years of experience supporting C-level executives.

This requirement means the organisation is looking for an experienced professional who understands the demands of executive-level support and can operate confidently in a complex international environment.

Key Skills Employers Are Looking For

Strong organisational ability and attention to detail are essential for this position.

The successful candidate should be capable of managing a high volume of tasks while maintaining accuracy, confidentiality, and professionalism.

Important skills include:

• Exceptional organisation and time management.
• Strong business judgement.
• Stakeholder relationship management.
• Diplomatic and negotiation skills.
• High integrity and discretion.
• Ability to handle confidential information.
• Strong problem-solving abilities.
• Excellent follow-through.
• Strong written and verbal communication.
• Ability to work effectively with senior stakeholders.
• Team-oriented working style.
• Ability to work independently with limited guidance.

Excellent computer skills are also required, including expertise in Microsoft Office and familiarity with collaborative platforms such as Google Drive, Microsoft Teams, and Zoom.

English and French Language Skills

Language ability is an important requirement for the position.

Candidates should have strong verbal and written communication skills in both English and French.

This bilingual requirement reflects the international nature of the organisation and the need to communicate effectively with stakeholders across different locations and professional environments.

Remote Working Opportunity

The position is fully remote, providing flexibility for qualified professionals who can work from their country of residence.

However, applicants must have a valid work permit for their country of residence. The organisation indicates that candidates based in Europe are preferred.

Salary and benefits will be determined based on the successful applicant’s location, so candidates should consider their eligibility and location requirements before applying.

Who Should Apply?

This opportunity could be well suited to experienced Executive Assistants, Senior Administrative Assistants, Executive Coordinators, Office Managers, and professionals with combined administration and HR coordination experience.

Candidates who have previously supported CEOs, Executive Directors, Chairs, or other senior executives may be particularly well positioned for the role.

Professionals should also be comfortable working with confidential information, coordinating international stakeholders, managing complex calendars, organising travel, supporting events, and handling multiple priorities simultaneously.

How to Apply

Interested candidates should prepare an application letter and CV demonstrating their executive support experience, administrative qualifications, HR coordination capabilities, communication skills, and relevant international experience.

Applications should be sent to info@naturepositive.org by 31 August 2026.

Only shortlisted candidates will be contacted.

For experienced executive support professionals seeking a remote international role combining C-level executive assistance, HR coordination, stakeholder management, and environmental-sector work, the Senior Executive Assistant and HR Coordination position with the Nature Positive Initiative offers an opportunity to contribute to an organisation focused on one of the world’s most pressing environmental challenges.

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Disclaimer: Remote Job Opportunities (RJO) is not the  organization offering this opportunity. For any inquiries, please contact the responsible organization directly. Please do not send your applications to RJO, as we are unable to process them. Due to the high volume of  emails we receive daily, we may not be able to respond to all inquiries. Thank you for your understanding.