City Scholars Foundation is hiring a Foundation Administrator – Program & Operations |$62,400/year
Organization Overview
City Scholars® Foundation is a nonprofit organization established in 1993 with a mission to expand educational opportunity for low-income, high-potential youth in the Greater Los Angeles area. The Foundation works closely with education nonprofits through its City Scholars® Fellowship for Education, a multi-year leadership development program that empowers nonprofit CEOs to strengthen and scale their organizations. Collectively, the Foundation’s work supports over 40,000 youth annually.
City Scholars® focuses on providing operational, strategic, and leadership support to nonprofit partners, ensuring that high-quality education programs thrive in under-resourced communities.
Position Overview
The Foundation Administrator – Program & Operations is a key operational and administrative role reporting to the Founder & President. This position ensures smooth day-to-day operations of the Foundation and supports program delivery, leadership engagement, and event coordination.
This role is ideal for someone highly organized, proactive, and energized by working behind the scenes to strengthen educational nonprofits and empower youth.
Key Responsibilities
Program Administration
- Support the City Scholars® Fellowship for Education, including the nomination and selection process, monthly leadership challenges, coaching, and resource sharing
- Maintain and organize the Fellowship’s IMPACT Library, including data, testimonials, demographics, and multimedia materials
- Support the creation and distribution of impact communications via email, web, print, and social media
Meeting & Event Coordination
- Organize and manage Fellowship convenings (monthly and annual), Board meetings, and Leadership Summit events
- Handle logistics: scheduling, venue/AV setup, catering, RSVP tracking, Zoom hosting, volunteer coordination, and note-taking
- Ensure smooth execution of events ranging from intimate sessions (7–10 participants) to larger gatherings (50–60+ participants)
Business Operations
- Manage calendars, shared inboxes, digital files, office technology, mail, supplies, and subscriptions
- Provide administrative support to the Founder & President
- Assist with philanthropy operations and financial administration, including tracking donations, processing pledges, invoices, reimbursements, and expenses
- Implement and maintain operational systems to support organizational effectiveness and team efficiency
Qualifications
- Bachelor’s degree required
- Proven experience in operations, project coordination, or administrative roles, ideally in a nonprofit or philanthropic setting
- Confident and professional when engaging with C-suite executives, corporate and community leaders
- Highly organized, resourceful, and solutions-oriented with excellent problem-solving skills
- Tech-savvy: proficient with Microsoft Office, Google Workspace, Zoom; familiarity with Dropbox, Salesforce, Canva, Adobe Acrobat Pro, QuickBooks (preferably for nonprofits) a plus
- Able to manage multiple priorities in a hybrid (“mobile”) work environment
- Reliable remote workspace, high-speed internet, valid driver’s license, access to insured vehicle, and ability to lift 20 lbs
Work Environment
- Hybrid: primarily remote with occasional in-person events 2–4 times/month across Greater Los Angeles
- Full-time, 40 hours/week (Monday–Friday, 9:00 AM–6:00 PM, 1-hour unpaid lunch)
Compensation & Benefits
- Hourly rate: $30/hour (~$62,400 annually) with potential growth as the organization grows
- Benefits include health coverage, SIMPLE IRA retirement contribution, paid time off, and professional development opportunities
- Hybrid workplace with in-person and virtual engagements
Why This Role Matters
The Foundation Administrator ensures the operational and programmatic backbone of City Scholars® Foundation functions efficiently, directly contributing to the success of the Fellowship program and the nonprofits it supports. By keeping operations smooth and providing high-level support, this role enables nonprofit leaders to focus on empowering thousands of youth to succeed academically and professionally.
How to Apply
Candidates should submit a resume and cover letter as PDFs, Last Name, First Name – Foundation Administrator – Program & Operations (Resume or Cover Letter)
The cover letter should address:
- Motivation for the Foundation’s mission
- How the candidate can advance the Foundation’s work
- Why this role is a good fit for both the candidate and City Scholars®
- Proficiency with key tools: Microsoft Office, Google Workspace, Dropbox, Zoom, Salesforce, Canva, Adobe Acrobat Pro, QuickBooks
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