Now hiring :Four Friends Foundation Hiring Program Associate – $55,000–$75,000 Salary, Mostly Remote NYC

The Four Friends Foundation is seeking a highly organised and relationship-focused Program Associate to support its grantmaking activities, grantee relationships and day-to-day operations. The full-time position offers a salary of $55,000–$75,000 per year and is primarily remote, with candidates required to live within commuting distance of New York City.

The opportunity is particularly suited to professionals with experience in nonprofit administration, philanthropy, grants management, communications, programme coordination or related fields.

About Four Friends Foundation

Four Friends Foundation is a charitable family foundation focused on supporting young people and communities through creativity, storytelling and artistic expression.

The Foundation provides support to small and medium-sized creative youth development organisations serving under-resourced communities. Its grantmaking includes general operating support as well as communications capacity-building designed to help organisations strengthen their storytelling, fundraising and impact.

The Foundation gives nationally, with a particular emphasis on New York City, and distributes approximately $4 million in grants each year.

About the Program Associate Role

The Program Associate will serve as an important connection point between the Foundation, grantee partners, applicants, vendors and philanthropic peers.

Reporting to the Executive Director and working closely with the Senior Program Officer and Strategic Advisor, the successful candidate will contribute to several areas of the Foundation’s work.

The role includes:

• Grants administration and programme support.
• Grantee and partner relations.
• Events and convenings.
• Data and CRM management.
• Communications and storytelling.
• Administrative and operational support.
• Research and partner coordination.

The position is designed for someone who can balance strategic priorities with hands-on execution in a small and collaborative team.

Grantee and Partner Relations

Relationship management will be an important part of the position. The Program Associate will help ensure that current and prospective partners have a welcoming and responsive experience when interacting with the Foundation.

Responsibilities include:

• Serving as a point of contact for grantees, applicants and vendors.
• Responding to inquiries about application processes.
• Supporting prospective and existing partners.
• Participating in occasional site visits.
• Building productive relationships with Foundation stakeholders.

A strong candidate will therefore need excellent communication skills and the ability to build trust with people from different organisations and backgrounds.

Grants Administration and Programme Support

The Program Associate will support different stages of the Foundation’s grantmaking cycle, from application intake through reporting.

Key duties will include:

• Supporting application intake and due diligence.
• Preparing materials for grant reviews.
• Assisting with award processing.
• Maintaining accurate grant records.
• Tracking timelines, deliverables and deadlines.
• Researching prospective grantees, partners and vendors.
• Preparing meeting agendas and briefing materials.
• Recording meeting notes and follow-up actions.
• Supporting the Foundation’s Summer Scholars Program.

Strong organisation and attention to detail will be essential because the position involves managing multiple deadlines and administrative processes.

Events, Data and Communications

The role also provides opportunities to contribute to events, technology and communications.

The Program Associate may coordinate logistics for:

• Grantee gatherings.
• Workshops.
• Virtual and in-person convenings.
• Conferences.
• Site visits.
• Foundation events.

The successful candidate will also maintain databases and CRM systems, generate reports and help ensure data accuracy and consistency.

Additional responsibilities may include supporting the Foundation’s website, digital storytelling assets, video libraries and social media communications, including LinkedIn content.

Required Qualifications and Experience

Candidates should have a bachelor’s degree or equivalent professional experience and approximately 2–5 years of relevant experience.

Relevant backgrounds may include:

• Nonprofit administration.
• Philanthropy.
• Grants management.
• Communications.
• Programme coordination.
• Community or youth development.

Candidates should also demonstrate:

• Strong project management skills.
• Excellent written and verbal communication.
• Strong attention to detail.
• Ability to manage competing priorities.
• Comfort working remotely.
• Ability to learn new technologies quickly.
• Professional handling of confidential information.
• Strong follow-through and problem-solving abilities.
• Willingness to travel up to six times per year.

Preferred Experience

Additional experience in the following areas may strengthen an application:

• Grantmaking or philanthropic initiatives.
• Communications and storytelling.
• Social media or content management.
• CRM and grants management systems.
• Creative youth development.
• Arts education.
• Working with young people and arts organisations.

The Foundation is looking for someone who is proactive, collaborative, dependable and comfortable contributing ideas within a small-team environment.

Remote Working Arrangement

Although the position is described as mostly remote, it is not a fully location-independent role.

Candidates must live within commuting distance of New York City and be available to work in person in Manhattan for up to four days per month.

The role may also require travel of up to six times annually for conferences, site visits, partner events and other activities.

Salary and Start Date

The Program Associate will receive an annual salary of $55,000–$75,000, depending on experience, alongside a competitive benefits package.

The expected start date is late fall 2026.

Applications are being reviewed on a rolling basis, so candidates are encouraged to apply as early as possible rather than waiting for a fixed closing date.

How to Apply

Interested candidates should submit:

• A current resume.
• A cover letter.
• A writing sample.

Applications should be submitted through the Foundation’s online application form using the password fourfriends.

Candidates selected to advance are expected to hear from the Foundation in September. Only applicants progressing through the hiring process will be contacted.

Key Job Details

• Job Title: Program Associate
• Organisation: Four Friends Foundation
• Location: New York City, USA
• Work Arrangement: Mostly remote
• In-person requirement: Up to four days per month in Manhattan
• Salary: $55,000–$75,000 annually
• Experience: 2–5 years
• Employment: Full-time, salaried
• Travel: Up to six times per year
• Start Date: Late Fall 2026
• Deadline: Rolling applications

This opportunity is well suited to early- and mid-career professionals seeking to build a career in philanthropy, nonprofit programme management, grants administration, communications or youth development. The combination of remote flexibility, hands-on grantmaking experience and exposure to a small philanthropic foundation makes the Program Associate position particularly relevant to candidates who enjoy both relationship-building and operational work.

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