The Grants Coordinator role at Florida Rural Legal Services, Inc. (FRLS) offers a valuable opportunity for professionals interested in nonprofit finance, grants administration, and legal services. This full-time position is designed for detail-oriented individuals who can manage complex data, support compliance processes, and contribute to the organization’s mission of delivering free legal aid to underserved communities.
About Florida Rural Legal Services, Inc.
Florida Rural Legal Services, Inc. is a nonprofit law firm that has been providing free civil legal assistance since 1966. Serving 13 counties across Florida, as well as farmworkers statewide, FRLS is committed to ensuring access to justice for low-income individuals and vulnerable populations.
The organization provides legal services in areas such as:
- Housing law
- Family law
- Consumer protection
- Public benefits
- Elder law
- Disaster relief
- Education law
Through partnerships with community organizations and pro bono attorneys, FRLS continues to advocate for fairness, equity, and legal protection for those in need.
Role Overview
The Grants Coordinator works closely with the Grants Manager to support the financial and administrative aspects of grant-funded programs. This role is highly detail-driven and requires strong organizational skills, particularly in managing financial data, reporting, and compliance.
The coordinator plays a key role in ensuring that all grant-related activities—ranging from invoicing to reporting—are completed accurately and on time. Additionally, the position involves collaboration with the accounting department, making it ideal for candidates with an interest in nonprofit finance or accounting.
Key Responsibilities
The Grants Coordinator is responsible for supporting the full lifecycle of grant administration, with a strong focus on financial tracking and compliance. Key duties include:
- Assisting in the administration of grants and ensuring adherence to guidelines and deadlines
- Maintaining and updating grant databases and generating reports
- Supporting program evaluation processes, including site visits and documentation collection
- Tracking grantee payments and monitoring reporting schedules
- Preparing monthly grant invoices and assisting with financial reporting
- Reconciling accounts receivable and assisting with journal entries
- Supporting quarterly and annual financial and statistical reports
- Assisting with audit preparation and monitoring visits
- Extracting and analyzing data from case management systems
- Managing grant budgets in collaboration with the accounting team
- Performing monthly reconciliations of general ledger accounts and expenses
- Maintaining organized grant files, including invoices and supporting documentation
- Allocating payroll and expenses to appropriate grant funding sources
These responsibilities require accuracy, consistency, and the ability to manage multiple financial processes simultaneously.
Required Qualifications
Candidates applying for this role should demonstrate a strong background in accounting or financial administration, along with the ability to work independently and meet deadlines. Key requirements include:
- Associate’s degree (AS or AA) in Accounting or at least 4 years of nonprofit accounting experience
- Advanced proficiency in Microsoft Excel
- Familiarity with accounting software such as Abila or similar systems
- Strong organizational and time management skills
- Ability to produce accurate results under pressure
- Effective communication skills for working with internal teams
The ideal candidate will be proactive, detail-oriented, and capable of handling multiple responsibilities in a structured environment.
Work Environment and Benefits
This position offers flexibility in terms of work setup, with options for remote, hybrid, or office-based work within Florida. The role operates in a professional environment and is primarily sedentary, although occasional lifting of office materials may be required.
FRLS provides a generous benefits package, including:
- Starting salary of at least USD $45,000 per year, with increases based on experience
- 403(b) retirement plan with employer contributions
- Comprehensive health insurance (medical, dental, and vision)
- Coverage for employees and their dependents
- Paid leave, including up to 5 weeks of PTO
- Additional personal days and 13 paid holidays
These benefits reflect the organization’s commitment to supporting employee well-being and long-term career stability.
Application Process
To apply for this position, candidates must submit a complete application through the official website. Requirements include:
- A resume
- Two professional references:
- One from a current or former supervisor
- One from a current or former coworker
Providing both references is mandatory for the application to be considered. Only shortlisted candidates will be contacted for further steps.
Why This Role Stands Out
The Grants Coordinator position at Florida Rural Legal Services, Inc. is an excellent opportunity for individuals looking to build or advance a career in nonprofit finance and grants management. The role combines technical accounting responsibilities with mission-driven work, offering both professional growth and meaningful impact.
For those who are passionate about justice, accuracy, and supporting community-focused initiatives, this role provides a strong foundation in grant administration within a respected nonprofit organization.
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