QUAMED is Hiring: Operations and Finance Manager for a Fully Remote Humanitarian Health Organisation|Deadline: 9 July 2026
QUAMED, a Belgium-based non-profit organisation working to improve access to quality medicines globally, is seeking an experienced Operations and Finance Manager to join its remote team. This is a part-time (0.8 FTE) role that offers a unique opportunity to contribute to global health systems strengthening while working within a fully distributed international organisation.
With a mission focused on ensuring that all people benefit from safe, high-quality medicines and medical products, QUAMED operates at the intersection of pharmaceutical systems, humanitarian response, and global health equity.
About QUAMED
QUAMED is a non-profit organisation (ASBL) registered in Belgium that supports access to quality-assured medicines worldwide. The organisation partners with humanitarian agencies, NGOs, and regulatory stakeholders to reduce exposure to sub-standard and falsified medical products.
Its work spans five key areas:
- Pharmaceutical quality assessments (GSDP, GMP, MQAS audits)
- Quality certification programs for suppliers
- A subscription-based database of quality assurance reports
- Training and capacity building in pharmaceutical systems
- Technical assistance for regulatory bodies and humanitarian organisations
Through these activities, QUAMED strengthens global pharmaceutical systems and improves health outcomes in low-resource and emergency settings.
About the Operations and Finance Manager Role
The Operations and Finance Manager is a senior-level position responsible for ensuring the smooth functioning of QUAMED’s operational, financial, administrative, and human resource systems. Working closely with the Executive Director, this role is essential for maintaining organisational stability and enabling effective delivery of QUAMED’s global programmes.
Although the organisation has no physical headquarters, this is a fully remote role with occasional travel to in-person team meetings 2–3 times per year.
The position sits at the heart of organisational management, bridging finance, governance, operations, and business development.
Key Responsibilities
The role covers five main functional areas:
1. Financial Management and Compliance
The manager will lead budgeting, financial planning, and reporting processes. This includes preparing monthly financial reports, monitoring cash flow, analysing variances, and ensuring compliance with donor requirements. They will also oversee financial policies and coordinate with external accountants and auditors.
2. Operations, HR, and Administration
A major part of the role involves managing internal systems and ensuring operational efficiency across a fully remote workforce. Responsibilities include procurement, HR management, payroll coordination, onboarding processes, and staff performance systems. The role also involves maintaining organisational tools such as Salesforce and BambooHR.
3. Business Development Support
The Operations and Finance Manager plays a critical role in proposal development and funding strategies. This includes preparing budgets for donor proposals, supporting tender submissions, and ensuring financial feasibility of new projects. The role directly contributes to QUAMED’s growth and sustainability.
4. Governance Support
The position supports the Board of Directors by preparing financial reports, maintaining governance documentation, and tracking implementation of board decisions. It ensures compliance with Belgian ASBL regulations and internal governance structures.
5. Grant and Donor Management
The manager oversees donor compliance, financial reporting, and audit preparation. They ensure that all grants are implemented according to contractual requirements and that expenditure aligns with approved budgets.
Required Experience and Skills
QUAMED is seeking candidates with strong expertise in finance and operations within international development or humanitarian organisations. The ideal candidate will have 5–7 years of relevant experience and a strong background in donor-funded project management.
Key qualifications include:
- Degree in finance, accounting, business administration, or related field
- Professional financial qualification or equivalent experience
- Strong knowledge of budgeting, compliance, and internal controls
- Experience managing donor-funded projects and grants
- Familiarity with proposal budgeting and business development processes
- Experience working in remote, international teams
- Strong analytical, organisational, and communication skills
Knowledge of tools such as Salesforce, ERP systems, and HR platforms like BambooHR is highly desirable.
French language skills are an advantage but not required.
Why This Role Matters
This position is more than a finance and operations job—it is a strategic leadership role that enables QUAMED to deliver life-saving work. By ensuring strong financial stewardship, operational efficiency, and compliance, the Operations and Finance Manager helps the organisation maintain credibility with donors and partners.
In the humanitarian and global health space, strong operational systems are essential for impact. Without them, programmes that ensure access to safe medicines and strengthen pharmaceutical systems would not function effectively.
This role directly supports QUAMED’s mission to reduce exposure to sub-standard and falsified medical products, which remain a major global health risk, especially in fragile and low-resource settings.
Remote Work Structure
QUAMED operates as a fully virtual organisation, meaning staff work from home or field locations around the world. There is no physical headquarters, which allows for flexibility and global talent participation.
However, the role does include occasional travel for in-person team meetings and organisational retreats, typically two to three times per year.
This hybrid-remote structure requires strong self-management, communication skills, and the ability to collaborate effectively across time zones.
Application Process
Interested candidates must apply through QUAMED’s recruitment platform, submitting a CV and motivation letter. The deadline for applications is 9 July 2026, with interviews expected in late July or early August.
The target start date for the role is late August or early September 2026.
Final Thoughts
The QUAMED Operations and Finance Manager role offers a rare opportunity to combine finance leadership with global health impact. It is ideal for professionals who are passionate about humanitarian work, skilled in operations and financial management, and comfortable working in fully remote international environments.
By joining QUAMED, the successful candidate will contribute to strengthening pharmaceutical systems worldwide and ensuring that communities everywhere have access to safe, quality medicines.
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Disclaimer: Remote Job Opportunities (RJO) is not the organization offering this opportunity. For any inquiries, please contact the responsible organization directly. Please do not send your applications to RJO, as we are unable to process them. Due to the high volume of emails we receive daily, we may not be able to respond to all inquiries. Thank you for your understanding.
