Rethink Wellbeing is Seeking an Executive & Operations Assistant (Remote) – Apply Before 1 March 2026
Rethink Wellbeing is seeking a highly capable Executive & Operations Assistant to support its CEO Office during a critical growth phase. Founded in early 2023, the organization’s mission is to spread mental wellbeing at scale through engaging, evidence-based, and low-cost programs tailored to community needs.
In 2026, Rethink Wellbeing will continue delivering the CBT Lab—its online group mental health support program—while scaling AI-enhanced initiatives across more than 30 countries. Expansion efforts will prioritize underserved populations in low- and middle-income countries (LMICs), beginning with India and the Philippines.
About the Role
This is not a traditional support position. The Executive & Operations Assistant will act as a force multiplier for the Founder and Executive Director, bringing structure, foresight, and execution excellence to a fast-moving organization.
The role requires:
- Independent thinking under ambiguity
- Proactive problem-solving
- High ownership without constant supervision
- Systems-building mindset
- Reliability and strong judgment
The selected candidate will operate across finance, compliance, communications, HR, fundraising, logistics, and internal process development. For specific program-related tasks, coordination with the Program Manager will also be required.
Position Details
- Start Date: March or April 2026 (preferred)
- Location: Fully remote
- Contract Type: Freelance/Contractor
- Hours: 20–40 hours per week
- Compensation:
- $425–550/month (20h/week)
- $833–1100/month (40h/week)
- Salary benchmarked to India or the Philippines
Key Responsibilities
The Executive & Operations Assistant will:
- Serve as first point of contact for stakeholders, facilitators, participants, volunteers, funders, and partners
- Coordinate cross-functional projects and ensure deadlines are met
- Draft correspondence, briefs, slides, documents, and social media content on behalf of the CEO
- Anticipate leadership needs and proactively reduce workflow friction
- Manage invoices, contracts, deposits, payments, refunds, and legal documentation
- Maintain strict confidentiality with sensitive information
- Implement automation and AI tools to streamline operational systems
The role combines strategic thinking with high-level execution across multiple domains.
Required Profile
Candidates should demonstrate:
- Minimum 2+ years of experience in:
- Executive assistance
- Operations
- Project coordination
- HR or similar fast-paced environments
- Experience with generative AI and automation tools (e.g., Make, Zapier, AI copilots)
- Strong organizational skills and attention to detail
- Excellent written and verbal English proficiency (near-native or native level)
- Ability to manage multiple priorities under time pressure
- Emotional intelligence and interpersonal awareness
- Comfort in fast-changing startup environments
- Technical fluency in tools such as Google Workspace, Slack, Notion, Airtable, and project management platforms
Startup or small-organization experience is highly valued.
Why Join Rethink Wellbeing
This opportunity offers:
- Direct collaboration with the Executive Director
- Exposure to high-impact strategic projects
- Career acceleration within a global mental health startup
- Meaningful ownership and autonomy
- Contribution to scalable mental health solutions worldwide
The organization emphasizes long-term motivation, mission alignment, and impact-driven decision-making. Compensation decisions are made with careful consideration of sustainability and organizational runway.
Ideal Candidate Traits
The successful applicant will:
- Thrive in ambiguity and evolving priorities
- Think two steps ahead
- Execute quickly without sacrificing quality
- Build systems calmly and strategically
- Communicate clearly across cultures
- Demonstrate high discretion and integrity
This position is ideal for professionals who want to build operational excellence within a mission-driven organization rather than operate within rigid corporate structures.
Application Process
Interested candidates must submit their application via the official Google Form, including:
- CV or LinkedIn profile link
- Detailed breakdown of experience (with quantified outcomes)
- Effective Altruism (EA) engagement level (optional but relevant)
- Salary expectations
- Earliest start date
- Academic performance details
- Technical tool proficiency
- A short video (minimum one minute) answering:
- What they hope to gain from the role
- How the position aligns with their interests
- Why they are drawn to mental health and wellbeing
Applicants are encouraged to provide measurable achievements in their responses (e.g., revenue raised, systems built, cost savings achieved, projects delivered).
A Strategic Growth Opportunity
This role presents a rare opportunity to support a rapidly scaling nonprofit at the intersection of mental health, technology, and global impact. The Executive & Operations Assistant will play a foundational role in ensuring that operational systems match the organization’s ambitious vision.
Candidates motivated by meaningful, scalable impact and capable of navigating complexity with clarity are encouraged to apply.
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Disclaimer: Remote Job Opportunities (RJO) is not the organization hiring for this position. For any inquiries, please contact the responsible organization directly. Please do not send your applications to RJO, as we are unable to process them. Due to the high volume of emails we receive daily, we may not be able to respond to all inquiries. Thank you for your understanding.
