Executive Assistant (Part-Time) – Humanitarian OpenStreetMap Team |Deadline 16 Jul 2026
Overview of the Opportunity
The Humanitarian OpenStreetMap Team (HOT) is hiring a Part-Time Executive Assistant to support the Executive Director in managing high-level administrative, coordination, and strategic support functions. This is a remote global contractor role within a fast-paced international nonprofit working at the intersection of humanitarian action, open data, and community mapping.
The position is well-suited for an experienced administrative professional who can manage complex scheduling, communication flows, and executive-level coordination across time zones.
Key Role Details
- Organization: Humanitarian OpenStreetMap Team (HOT)
- Role: Executive Assistant
- Location: Remote (global)
- Contract Type: Part-time contractor
- Time Commitment: 20 hours per week
- Duration: 6 months (renewable based on performance and needs)
- Compensation: $11.56 – $17.34 per hour (location-dependent)
- Working Hours: 60% of hours must align with 09:00–17:00 GMT
- Reports To: Executive Director
Core Purpose of the Role
This position ensures the smooth functioning of the Executive Director’s office by:
- Managing schedules, meetings, and executive priorities
- Coordinating communication across teams and stakeholders
- Supporting strategic planning and organisational follow-ups
- Handling confidential administrative responsibilities
- Ensuring efficient information flow within a global team
Key Responsibilities
Executive Administrative Support
- Managing calendars, meetings, and travel logistics
- Handling email screening and correspondence coordination
- Preparing briefing notes, presentations, and communications
- Ensuring confidentiality and discretion in sensitive matters
- Supporting timesheet approvals and expense processing
Meetings & Event Coordination
- Organising leadership meetings and external engagements
- Preparing agendas, documents, and meeting materials
- Attending meetings when required and taking minutes
- Tracking and following up on action points
- Supporting event and workshop logistics
Strategic & Project Support
- Tracking organisational priorities and deliverables
- Coordinating cross-team follow-ups for accountability
- Supporting preparation of board documents and updates
- Assisting in creating presentations and talking points
Candidate Requirements
Essential Experience
- 2–3 years in an Executive Assistant, Personal Assistant, or senior admin role
- Experience supporting senior leadership or C-suite executives
- Strong organisational and multitasking ability
Technical & Professional Skills
- Excellent written and verbal English communication
- Strong proficiency in Google Workspace (Docs, Sheets, Slides)
- Ability to learn collaboration tools (Zoom, Teams, Asana, etc.)
- High attention to detail and strong accuracy standards
- Ability to work independently in a remote environment
Personal Attributes
- Professional discretion with confidential information
- Calm and effective under pressure
- Strong initiative and proactive problem-solving
- Comfortable working across time zones and cultures
Desirable Qualifications
- Experience in international NGOs or development organisations
- Familiarity with governance and board reporting
- Knowledge of humanitarian mapping or GIS systems
- Additional language skills
- Understanding of OpenStreetMap or community-led mapping work
Working Conditions
This role is structured for remote global collaboration, but requires:
- Availability during core GMT working hours (at least 60%)
- Flexibility to coordinate across multiple time zones
- Independent contractor status (not employment-based)
- Responsibility for own tools and workspace
Application Requirements
Applicants must submit a single document (CV + statement of interest, max 2 pages) including:
- Motivation for applying
- Relevant experience and skills
- Alignment with career goals
Applications are reviewed on a rolling basis, and the vacancy may close early if a large number of applications are received.
Deadline: Thursday, 16 July 2026 (CoB)
Summary Insight
This Executive Assistant role at HOT is a strong opportunity for experienced administrative professionals seeking exposure to:
- International humanitarian operations
- Executive-level coordination in a global NGO
- Remote-first working environments
- Strategic organisational support functions
It suits candidates who are highly organised, confident managing executive priorities, and comfortable working in fast-moving, distributed teams across different regions.
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Disclaimer: Remote Job Opportunities (RJO) is not the organization offering this opportunity. For any inquiries, please contact the responsible organization directly. Please do not send your applications to RJO, as we are unable to process them. Due to the high volume of emails we receive daily, we may not be able to respond to all inquiries. Thank you for your understanding.
