Executive Assistant Role at Center for Tech and Civic Life (CTCL)-Deadline 1 Apr 2026
The Center for Tech and Civic Life (CTCL) is currently hiring an Executive Assistant to support its executive leadership team. This full-time, remote opportunity offers a competitive annual salary ranging from $79,770 to $86,313 and provides a chance to contribute to strengthening democratic processes across the United States.
About the Organization
CTCL is a nonpartisan nonprofit organization focused on improving election administration. By supporting local election departments with research, training, and resources, CTCL helps ensure that elections are efficient, accessible, and equitable for all voters.
The organization plays a critical role in enhancing civic engagement, particularly in underserved communities where election systems may lack adequate support.
Role Overview
The Executive Assistant will provide high-level administrative and operational support to CTCL’s C-Suite, including the Chief Executive Officer (CEO), Chief Operating Officer (COO), Chief Programs Officer (CPO), and Chief Strategy Officer (CSO).
The role is heavily focused on supporting the CEO, ensuring smooth communication, effective scheduling, and efficient handling of priorities in a fast-paced environment.
Key Responsibilities
CEO Support (70%)
The majority of the role involves direct support to the CEO, including:
- Managing a high volume of incoming communications and prioritizing responses
- Drafting emails and ensuring timely follow-ups
- Coordinating a complex calendar, including meetings and travel arrangements
- Booking travel, accommodations, and handling expense management
- Preparing materials for meetings, briefings, and organizational events
- Protecting the CEO’s time by prioritizing tasks and managing schedules effectively
C-Suite Support (30%)
Additional responsibilities include broader executive support:
- Acting as a liaison between leadership and internal/external stakeholders
- Taking notes and tracking action items during meetings
- Coordinating travel and logistics for executive team members
- Supporting events such as retreats and partner meetings
- Managing expense tracking and CRM updates
- Identifying opportunities to improve systems and operational efficiency
Required Qualifications
CTCL is seeking candidates who demonstrate strong organizational, communication, and problem-solving skills. Ideal applicants will have:
- Proven experience managing complex administrative tasks in fast-paced environments
- Excellent time management and prioritization abilities
- Strong interpersonal skills and the ability to build relationships across diverse groups
- High attention to detail and organizational accuracy
- Ability to remain calm and adaptable amid changing priorities
- Initiative and problem-solving capabilities with minimal supervision
- A strong commitment to civic engagement and democratic values
Candidates must also be comfortable handling confidential information with discretion.
Work Environment and Requirements
- Location: Fully remote within the United States (Chicago office optional)
- Start Date: May 18, 2026
- Application Deadline: April 1, 2026
- Travel: Approximately 5–10% for meetings, retreats, or events
Applicants must be legally authorized to work in the United States, as visa sponsorship is not available.
Compensation and Benefits
CTCL offers a comprehensive benefits package designed to support employee well-being and work-life balance:
- Medical, dental, and vision insurance
- Unlimited vacation and sick leave
- Two-week winter break and federal holidays
- Flexible work schedule
- Professional development stipend
- 401(k) matching up to 4%
- Coworking space allowance for remote staff
Application Process
Candidates are required to apply through CTCL’s official careers portal. The hiring process includes:
- Application submission and initial review
- Phone interview for shortlisted candidates
- Job simulation and video interview
- Final reference checks
Applicants can expect communication updates within two weeks of applying.
Why This Role Matters
The Executive Assistant position at CTCL is more than an administrative role—it is a strategic support function that enables leadership to operate effectively in advancing fair and accessible elections. By ensuring smooth operations at the executive level, the successful candidate contributes directly to improving election systems and strengthening democracy.
Final Thoughts
This opportunity is ideal for professionals who thrive in dynamic environments, excel at organization and communication, and are passionate about civic impact. With competitive compensation, flexible remote work, and meaningful mission-driven work, the CTCL Executive Assistant role offers both professional growth and the chance to make a lasting difference.
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