Procurement Administrator Job at African Climate Foundation (ACF)-Deadline 29 Mar 2026

The African Climate Foundation is inviting applications for a remote Procurement Administrator role. This opportunity is ideal for professionals with administrative or procurement experience who want to contribute to impactful climate and development initiatives across Africa.

About the African Climate Foundation

The African Climate Foundation (ACF) is a leading African-led climate re-granting organisation focused on advancing sustainable development. It supports high-impact interventions at the intersection of climate change and socio-economic development.

ACF’s work includes:

• Grant-making and fellowships
• Transformational research
• Technical assistance
• Advocacy and coalition building
• Fiscal hosting for emerging organisations

Through these efforts, ACF plays a key role in driving inclusive growth and long-term transformation across the continent.

Role Overview: Procurement Administrator

The Procurement Administrator provides critical administrative and operational support to ensure smooth procurement processes. Working closely with the Procurement Officer, Grants Team, and Project Leads, the role focuses on efficient coordination, compliance, and accurate documentation.

The position supports the full Request for Proposals (RFP) lifecycle, ensuring all processes align with ACF’s Standard Operating Procedures (SOPs).

Key Responsibilities

RFP Administration & Coordination

The Procurement Administrator supports the preparation and management of procurement processes by:

• Assisting in drafting and formatting RFP documents
• Coordinating internal reviews and approvals
• Ensuring branding compliance with communications teams
• Uploading and managing RFP data on procurement systems

Applicant Communication & Support

This role ensures clear and transparent communication with applicants by:

• Managing queries and maintaining communication records
• Updating FAQ documents and addenda
• Scheduling and coordinating briefing sessions

Bid Evaluation Support

To facilitate fair and structured evaluations, responsibilities include:

• Supporting the Bid Evaluation Committee (BEC)
• Preparing scoring sheets and documentation
• Tracking conflict-of-interest declarations
• Assisting in compiling evaluation reports and recommendations

Documentation & Compliance

Maintaining accurate and audit-ready records is a core part of the role:

• Keeping procurement records in line with retention policies
• Archiving documents securely for audit purposes
• Ensuring compliance with procurement procedures

Contracting & Monitoring Support

The Procurement Administrator also assists in contract and reporting processes by:

• Preparing draft agreements with the Grants Team
• Uploading signed contracts and reports to systems
• Tracking reporting deadlines and sending reminders
• Supporting project close-out processes

Requirements and Qualifications

Candidates interested in this role should meet the following criteria:

• Diploma or Bachelor’s degree in Administration, Procurement, Supply Chain, or a related field
• At least 3 years of relevant experience in procurement or administrative support
• Experience in donor-funded or non-profit environments (preferred)
• Proficiency in procurement systems such as SAP or Oracle
• Strong organizational and record-keeping skills

Additional advantages include:

• Knowledge of public finance and development bank procurement frameworks

Skills and Competencies

The ideal candidate will demonstrate:

• Strong attention to detail and accuracy
• Excellent communication and coordination skills
• Ability to manage multiple tasks and deadlines
• High levels of professionalism and integrity
• Strong problem-solving and independent working ability

Core competencies include:

• Process discipline and adherence to SOPs
• Collaboration with cross-functional teams
• Confidentiality in handling sensitive information
• Efficiency in supporting procurement workflows

Job Details and Application Information

• Location: Remote (Nigeria, Senegal, Kenya, and South Africa preferred)
• Contract Duration: 12 months (renewable)
• Start Date: Immediate
• Application Deadline: 29 March 2026

Applicants are encouraged to visit the official ACF website for more information about the organisation and its work.

Final Thoughts

The Procurement Administrator role at the African Climate Foundation offers a valuable opportunity for professionals seeking to build a career in procurement within the non-profit and climate sector. With a strong focus on compliance, coordination, and impact, this position is well-suited for individuals who are detail-oriented and passionate about supporting sustainable development initiatives across Africa.

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