Living Water International seeks an Executive Assistant to the Country Director in Kenya — Apply by 22 May 2026
The humanitarian and development sector continues to expand across Africa, creating increased demand for highly skilled professionals who can provide strategic administrative and operational support to organizational leadership. One such opportunity is the Executive Assistant to the Country Director position at Living Water International in Nairobi, Kenya.
This role goes far beyond traditional administrative duties. It combines executive coordination, stakeholder engagement, donor support, governance management, and operational efficiency to strengthen organizational impact in the water, sanitation, and hygiene (WASH) sector.
Understanding the Organization’s Mission
Living Water International is a Christian non-profit organization committed to improving access to safe water, sanitation, and hygiene services in vulnerable communities. Through long-term WASH programming, the organization has implemented thousands of projects designed to transform livelihoods and improve public health outcomes.
Operating across Kenya, the organization emphasizes sustainable community engagement and integrated development strategies. Its mission aligns with global humanitarian priorities focused on clean water access, health promotion, and poverty reduction.
Why the Executive Assistant Role Matters
The Executive Assistant to the Country Director serves as a central coordination point within the organization. The position supports executive leadership by ensuring smooth communication, timely reporting, effective planning, and strategic follow-through on organizational priorities.
In humanitarian organizations, leadership teams often manage multiple programs, donor relationships, and compliance requirements simultaneously. This makes the Executive Assistant role essential for operational success.
Key contributions of the role include:
- Supporting executive decision-making
- Coordinating donor and stakeholder engagement
- Managing high-level communication
- Organizing governance and board activities
- Ensuring administrative efficiency
- Tracking strategic priorities and deadlines
Core Responsibilities of the Position
The role includes a broad range of executive and operational support functions designed to enhance organizational performance.
Executive Coordination and Administrative Support
The Executive Assistant is responsible for managing the Country Director’s daily schedule and ensuring efficient time management. This includes handling appointments, correspondence, travel arrangements, and meeting logistics.
Additional responsibilities include:
- Preparing executive reports and presentations
- Conducting background research for leadership briefings
- Tracking meeting action points and follow-ups
- Managing confidential documents and records
- Coordinating stakeholder visits and official events
The position requires exceptional organization skills and the ability to multitask in a fast-paced environment.
Donor Relations and Strategic Support
Humanitarian organizations rely heavily on partnerships and donor funding. As a result, the Executive Assistant also contributes to donor engagement and grants coordination.
Responsibilities in this area include:
- Maintaining donor and proposal databases
- Supporting proposal development processes
- Coordinating donor compliance reporting
- Tracking partnership opportunities
- Recording donor meeting minutes and action items
This strategic support helps strengthen organizational relationships and ensures accountability to funding partners.
Board Coordination and Governance Management
Governance and compliance are critical components of non-profit operations. The Executive Assistant plays a major role in supporting board functions and ensuring adherence to regulatory requirements.
Key governance duties include:
- Coordinating board meeting logistics
- Preparing agendas and board papers
- Maintaining governance documentation
- Following up on board resolutions
- Supporting statutory compliance requirements
Strong attention to detail is essential in this aspect of the role, particularly when handling confidential governance information.
Skills Required for Success
The position demands a combination of technical expertise, professionalism, and interpersonal skills. Candidates are expected to possess strong communication abilities and the capacity to work independently while collaborating with senior leadership teams.
Important competencies include:
- Advanced organizational skills
- Professional written and verbal communication
- High confidentiality and integrity
- Problem-solving abilities
- Stakeholder engagement experience
- Strong Microsoft Office proficiency
- Time management and multitasking capabilities
Experience supporting senior executives or leadership offices is particularly valuable.
Educational and Professional Qualifications
The ideal candidate should hold a Bachelor’s degree or Higher Diploma in Business Administration, Project Management, or a related field. In addition, candidates should possess at least two to three years of experience in executive or administrative support roles.
Experience within the NGO or humanitarian sector can provide an added advantage due to the unique reporting and compliance structures involved in development work.
How to Apply
Interested candidates are required to submit:
- A Cover Letter (maximum 1 page)
- A CV (maximum 2 pages)
Applications should be sent via email to:
Candidates should note that the position is based in Nairobi, Kenya, and preference will be given to applicants with existing legal authorization to work in Kenya.
Career Growth Opportunities in Humanitarian Administration
Administrative leadership positions within international NGOs offer substantial career development opportunities. Professionals in executive support roles often gain exposure to:
- Strategic leadership processes
- International donor systems
- Governance frameworks
- Humanitarian operations
- Program management structures
These experiences can open pathways into senior administration, operations management, grants coordination, or program leadership positions within the humanitarian and development sector.
Conclusion
The Executive Assistant to the Country Director role in Nairobi represents an excellent opportunity for professionals seeking to build a meaningful career within the humanitarian sector. By combining executive support, strategic coordination, governance management, and donor engagement, the position plays a vital role in strengthening organizational effectiveness.
For candidates with strong administrative expertise, professionalism, and a passion for community impact, this role offers both career advancement and the opportunity to contribute to life-changing humanitarian work across Kenya.
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Disclaimer: Remote Job Opportunities (RJO) is not the organization offering this opportunity. For any inquiries, please contact the responsible organization directly. Please do not send your applications to RJO, as we are unable to process them. Due to the high volume of emails we receive daily, we may not be able to respond to all inquiries. Thank you for your understanding.
