Administrative Assistant Opportunity with the Center for International Environmental Law(Salary range: $61,000 – $76,000 per year)

Administrative professionals play a critical role in supporting leadership teams and ensuring organizations operate efficiently. Center for International Environmental Law (CIEL) is currently seeking an Administrative Assistant to support its Fossil Economy Program and assist the Program Director in managing day-to-day operations.

This position offers an opportunity for experienced administrative professionals to contribute to global environmental and human rights advocacy while working in an international and mission-driven environment.

About the Center for International Environmental Law

Founded in 1989, Center for International Environmental Law is an international nonprofit organization that uses legal tools and advocacy to protect the environment and promote human rights. The organization works to advance policies that support a sustainable and just global society.

CIEL’s work focuses on addressing major environmental and human rights challenges such as:

• Climate change and energy transitions
• Biodiversity protection
• Toxic pollution
• Environmental justice
• Corporate accountability

Through research, legal advocacy, and global partnerships, the organization seeks to ensure that international law reflects the interconnected relationship between human rights, environmental protection, and sustainable development.

Position Overview

The Administrative Assistant will support the Program Director of the Fossil Economy Program, helping coordinate activities, manage communication channels, and maintain organizational systems.

Key details of the role include:

• Location: Remote (within CET-compatible time zones) or Geneva, Switzerland
• Contract Duration: Two years, with possible extension based on funding
• Salary Range: $61,000 – $76,000 per year
• Additional Pay: 12.5% locality pay increase for Switzerland-based employees
• Application Deadline: March 30, 2026

The role requires a highly organized professional capable of managing complex schedules, coordinating logistics, and handling confidential information.

Key Responsibilities

The Administrative Assistant will provide high-level administrative and operational support across several key areas.

Assistance to the Program Director

The position plays a central role in helping the Program Director manage communications, scheduling, and internal coordination.

Key responsibilities include:

• Managing and prioritizing communications across platforms such as email, Slack, and project management systems
• Monitoring deadlines and supporting task prioritization
• Tracking expense receipts and maintaining monthly timesheets
• Conducting background research for meetings and decision-making
• Anticipating logistical challenges and solving operational issues

The role requires a high degree of confidentiality and discretion, as the assistant will have access to sensitive information.

Scheduling and Event Coordination

Managing calendars and coordinating logistics are core components of the role.

Responsibilities include:

• Organizing and maintaining complex meeting schedules
• Coordinating travel arrangements, including flights, visas, and transfers
• Scheduling meetings with partners, funders, journalists, and stakeholders
• Preparing meeting materials and briefing documents
• Supporting logistics for conferences, team events, and virtual meetings

These activities help ensure that leadership and program teams operate efficiently and effectively.

Team Support and Project Coordination

The Administrative Assistant will also help coordinate internal program activities and support team collaboration.

Key tasks include:

• Supporting onboarding processes for new team members
• Assisting with annual planning and program coordination
• Monitoring budgets and tracking grant deliverables
• Supporting project management systems and tools
• Coordinating logistics for team retreats, conferences, and delegations

The role also involves collaborating with administrative staff across different departments to streamline processes and maintain effective communication.

General Administrative Duties

In addition to strategic coordination tasks, the Administrative Assistant will perform a variety of general administrative functions.

These responsibilities include:

• Maintaining filing systems and documentation
• Preparing internal communications and documents
• Editing and formatting reports and memoranda
• Taking meeting notes and minutes
• Performing other administrative duties as needed

The role requires strong attention to detail and the ability to maintain accurate records.

Required Qualifications

Candidates must meet several minimum qualifications to be considered for the role.

Key requirements include:

• At least three years of administrative experience, preferably supporting director-level leadership
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to manage confidential information responsibly
• Proficiency in Microsoft Office and Google Workspace tools
• Ability to take rapid meeting notes at a minimum of 80 words per minute

Candidates should also demonstrate the ability to manage multiple tasks simultaneously and work effectively in a fast-paced environment.

Preferred Qualifications

While not mandatory, several additional skills and experiences may strengthen a candidate’s application.

Preferred qualifications include:

• Experience using project management and financial platforms such as Asana or Intacct
• Knowledge of environmental issues related to climate, energy, and environmental justice
• Additional language skills such as French, Spanish, or German

These skills can help candidates contribute more effectively to the Fossil Economy Program.

Work Location and Eligibility

The position offers flexible work arrangements depending on the candidate’s location.

Applicants may work:

• From the Geneva office if legally authorized to work in Switzerland
• Remotely from countries compatible with African or European time zones

However, applicants must already have the legal authorization to work in their location, as visa sponsorship is not provided.

How to Apply

Interested candidates should apply through the official website of Center for International Environmental Law before March 30, 2026.

Applications must include:

• A cover letter
• A resume or CV
• Responses to the application questions listed on the organization’s website

Only complete applications submitted through the official portal will be considered.

This position provides a valuable opportunity for administrative professionals to support international environmental advocacy efforts while contributing to a team dedicated to addressing global environmental and human rights challenges.

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