Administrative Assistant at Women’s Shelters Canada: Hybrid Opportunity in Ottawa | USD 49,902–51,663 | Apply by 29 September 2026
Women’s Shelters Canada (WSC) is inviting applications for an Administrative Assistant to support its Executive Director and Operations team. This is a full-time, one-year contract position based in Ottawa, Canada, with the possibility of renewal.
The role offers an opportunity for an experienced administrative professional to contribute to an organization working nationally to support shelters and advance efforts to end violence against women and children and gender-based violence.
Administrative Assistant Job Opportunity
The Administrative Assistant will provide day-to-day administrative and organizational support to the Executive Director, Operations team, WSC staff, members and members of the public.
The successful candidate will help coordinate calendars and meetings, manage correspondence, arrange travel, process expenses and prepare meeting materials. The position will also contribute to internal communications, office administration, events, meetings and responses to public and member inquiries.
The Administrative Assistant will report to the Operations Manager and will work as part of a small team.
About Women’s Shelters Canada
Women’s Shelters Canada brings together 16 provincial and territorial shelter organizations and supports more than 620 shelters across Canada serving women and children fleeing violence.
The organization acts as a national voice on violence against women and works toward systemic change to help end violence against women and children and gender-based violence.
WSC works from an intersectional feminist framework and is committed to an inclusive workplace.
Key Responsibilities
The position is divided across three main areas of responsibility.
Supporting the Executive Director
Approximately 55% of the role will focus on supporting the Executive Director.
Responsibilities include managing the Executive Director’s calendar, scheduling appointments and commitments, monitoring correspondence and electronic inquiries, and coordinating travel arrangements.
The Administrative Assistant will arrange transportation and accommodation, prepare itineraries and meeting schedules, and manage related reservations. The role will also involve preparing meeting materials, following up on action items and supporting other administrative priorities.
Internal Operations
Around 25% of the position will support internal operations.
Duties include typing and proofreading correspondence and documents, processing expense reimbursements, managing the organization’s general information email account and responding to inquiries or directing them to the appropriate team member.
The successful candidate will also monitor office supplies, maintain inventory, coordinate orders, compile data and statistics, maintain digital filing systems and provide customer service to frontline workers and members of the public.
Membership and Meeting Support
The remaining 20% of the role will focus on membership and meeting support.
The Administrative Assistant will prepare and distribute minutes from board and members’ meetings, seminars and conferences. They will also assist with online and in-person event logistics and support database management and data entry when required.
Requirements and Skills
Applicants should have at least two years of experience in an administrative or executive assistant position.
Strong English writing skills are required, including the ability to communicate information clearly using plain language. Candidates should also be organized, detail-oriented and able to prioritize multiple tasks while working under pressure.
WSC is looking for someone who can work independently, think strategically, solve problems and contribute effectively within a small and dynamic team.
Desirable experience includes knowledge of the gender-based violence or shelter sector, French-language communication skills, meeting-minute experience, project management knowledge, CRM database experience and familiarity with an intersectional feminist approach.
Salary, Location and Contract
Job Title: Administrative Assistant
Location: Ottawa, Canada
Work Arrangement: Hybrid, with staff working from the office 2–3 days per week
Job Type: Full-time, one-year contract
Salary: USD 49,902–51,663 per year, based on relevant experience
Benefits: Employee benefits package included
Contract: One year, with possibility of renewal
Deadline: September 29, 2026
The position involves extended computer work as well as virtual, telephone and in-person meetings. Some event attendance may also be required.
How to Apply
Interested candidates should prepare a resume and cover letter explaining why they are interested in the Administrative Assistant position and how their experience and skills would enable them to succeed.
Applications must be submitted through the organization’s job application platform, Collage, by Tuesday, September 29, 2026.
Candidates requiring accessibility support during the application process can request assistance.
Conclusion
The Administrative Assistant position provides an opportunity for an experienced administrative professional to support a national organization working with women’s shelters across Canada. The successful candidate will play an important role in executive support, internal operations, meetings, events and communication.
Applicants who meet the experience requirements and are interested in administrative work within the violence-prevention and shelter sector can prepare their application and submit it before the September 29, 2026 deadline.
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Disclaimer: Remote Job Opportunities (RJO) is not the organization offering this opportunity. For any inquiries, please contact the responsible organization directly. Please do not send your applications to RJO, as we are unable to process them. Due to the high volume of emails we receive daily, we may not be able to respond to all inquiries. Thank you for your understanding.
